Receive invoices via Peppol

Your suppliers can send their digital invoice from their software to yours through the Peppol network. They only need the unique identifier with which your business is registered on the Peppol network.

You can see which suppliers are connected to the Peppol network in your Supplier List.

Upload files from your computer

You can upload a document by dragging it into the gray-blue box or by clicking the 'Upload File' button and selecting a document from your computer.

The file will automatically end up in the tab you have opened at the bottom ('To process', 'Approve', or 'Splitter').

Discover the full process here.

Import files via Platform e-mail

You can also send or have your files sent to one of the unique e-mail addresses for quick entry. This way, all your purchase invoices automatically end up in your quick entry.

These e-mail addresses are unique to your company and consist of complex letter combinations to prevent unwanted e-mails from entering your quick entry. You can also create a new address with an easier name for your suppliers (e.g., billing@yourcompany.com) and from there manually or automatically forward your invoices to the quick entry e-mail address.

How you automatically forward e-mails depends on the e-mail service you use.

• Using the e-mail address 'Do not split files' (*): it will prevent files with multiple pages from being split upon import. This is the most suitable e-mail address to have suppliers send invoices to. You can still split a file later via the 'To process' tab by selecting it in the top-left checkbox and clicking the 'Split' button.

Files with more than three pages that you split are initially forwarded to the 'Splitter' tab.

• Using the e-mail address 'Split files': it will split files with multiple pages, and they will appear in the 'Splitter' tab. There, you can choose to process them split (each page as a separate file) and/or group them into files with multiple pages. This is especially useful when importing many invoices/pages in one file (for example, when importing a large number of invoices via your scanner).

You can also merge pages into one file later by indicating which pages belong together with the checkbox and clicking the 'Merge' button during processing in the 'To process' tab.

Import invoices automatically from your e-mail inbox

If you use your e-mail address to send invoices, you can also have your inbox scanned for e-mails containing invoices.

When this option is activated, the system scans your inbox or a specified folder for e-mails every 60 minutes, where the subject or body contains the words 'Invoice' or 'Credit Note'. The attachments of those e-mails are automatically placed in your Quick Entry for processing. You can also set it to be automatically added to the list of expenses.

To activate this option, you must configure your e-mails to be sent from the platform.

You can find all e-mail settings by clicking on the 'Settings' menu and selecting the 'General' submenu.

Import documents via your smartphone or the Billit App

If you've received a physical invoice or receipt, you can easily import it with your smartphone using the Billit app or the mobile version in your browser on your smartphone.

Via browser on your smartphone:

• Go to your smartphone's browser and visit https://billit.infocert.digital/Account/Logon
• You can upload invoices (and receipts) through quick input, just as you would when uploading from your computer. On your smartphone, however, you can also choose to take a photo or select one from your smartphone.
• You can upload receipts via the orange 'Upload Receipt' button on the dashboard.

Via the app:

• Go to the app store of your smartphone's operating system and download the Billit app. (Apple App Store or Google Play Store)
• Click on 'Scan Receipt' to scan a receipt and fill in the details before saving.